Last Updated: July 17, 2025
Welcome to the privacy policy for monday.com Forms Integration by appstronauts ("the app"). We are committed to protecting your privacy and handling your data in an open and transparent manner. This policy details how we access, use, and protect your information when you connect your Google Forms to your monday.com workspace. By using our app, you consent to the data practices described in this statement.
Our app is designed to seamlessly integrate your Google Forms with monday.com, and to do so, we require specific permissions to access your Google user data. We are committed to the principle of data minimization, meaning we only request access to the data that is essential for the app to function. Below is a detailed breakdown of the Google API scopes we use and a clear explanation of why each one is necessary.
What we access: This scope grants us permission to access your Google Docs files. While this permission is required to identify and list Google Forms stored in your Google Drive, our app's functionality is strictly limited to this purpose. We do not access, view, or modify the content of your other documents (like text documents or spreadsheets).
How we use it: We use this permission to present you with a dropdown list of your existing Google Forms within the app's interface. This functionality is crucial for user experience, as it allows you to easily browse, find, and select the exact form you wish to connect to a monday.com board. This eliminates the need for you to manually find and copy-paste form URLs, streamlining the setup process for your automated workflows.
What we access: With this permission, we can read the full structure of your selected Google Form. This includes all questions, their types (e.g., multiple choice, short answer), labels, and any validation rules you have set up.
How we use it: Access to the form's structure is essential for the core mapping feature of our integration. It allows us to dynamically fetch the fields from your form and present them to you, so you can map each form question to a specific column on your monday.com board. This ensures that when a response is submitted, the data is accurately and neatly organized in the correct destination, preserving data integrity and saving you from manual configuration.
What we access: This scope allows us to fetch the responses that are submitted to your linked Google Form. Our access is read-only, meaning we can view the responses but cannot alter or delete them.
How we use it: This is the final piece of the automation puzzle. When a new response is recorded in your Google Form, we use this permission to retrieve the submitted data. The app then uses this data to either create a new item or update an existing one in your designated monday.com board. This keeps your boards perfectly in sync with your form activity in real-time, automating your workflows and eliminating the need for manual data entry.
We explicitly share your Google user data with monday.com. This is the core function of our integration - to transfer form responses and structure from Google Forms to your monday.com workspace. When you use our app:
This data sharing is essential to the functionality of the integration and allows for the automation between Google Forms and monday.com that our app provides. By using this integration, you explicitly consent to this data transfer between Google and monday.com through our service.
We take the security of your data very seriously. To maintain a persistent and secure connection between monday.com and Google Forms, we store your Google OAuth access and refresh tokens. These tokens are encrypted and stored in a secure environment. We do not store any of your Google Forms data, such as form structure or responses, on our servers. All data is transferred directly and securely between Google's servers and the monday.com platform. We adhere to industry-standard security protocols to protect your information at all times.
You are in complete control of your data. You can revoke our app's access to your Google Account at any time. To do so, simply navigate to the security settings of your Google Account, find the "Third-party apps with account access" section, select monday.com Forms Integration by appstronauts, and choose to remove access. Once access is revoked, our app will no longer be able to access any of your Google data.
We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. If we make material changes, we will notify you by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy from time to time to stay informed.
Should you have any questions, concerns, or feedback regarding this Privacy Policy or our data practices, please do not hesitate to contact us at hello@appstronauts.shop.